The Irish Sailing Policy Groups have been established by and exist under the authority of the Board of Directors
of the Irish Sailing (the Board). The Board has reviewed and approved these Terms of Reference.
General Purpose of Policy Groups:
The purpose of the Policy Groups is to:
- Help connect the Association (the Board and the professional staff) with the members and stakeholders.
- Provide advice and expertise to the Board on specialist areas and points of contact for the staff.
- Help harness the experience and energy of volunteers to supplement the resources of the professional staff
- Ensure the activities of the association remain relevant to the membership
- Develop potential future Board members.
In carrying out its responsibilities, the Irish Sailing Policy Groups shall adopt the following Operating Procedures:
- A member of the Irish Sailing Board will be appointed to act as chair and/or a representative for each of
the Irish Sailing Policy Groups, and the Board will approve its membership.
- The Chairperson may serve in such a capacity until he/she either agrees with the Board to step down, or their
term on the Board comes to an end as appropriate.
- The membership for each group shall be nominated by the Chairperson in consultation with the Board for approval.
- Members should understand that he or she has been appointed in a voluntary capacity
- It is the intention of the Board to review the Composition of the Policy Groups annually based on the on-going
needs, work plan and focus for the new term. To ensure continuity and momentum it is likely that a balance
will be taken between representation, skills and commitment in reviewing Composition and appointing some
new members for the new term
- Members will respect and keep confidential any information he or she receives as a result of being a member of
a Policy Group, at least until that information becomes public. Any public statements will be directed through
the Group Chairperson to the Board or Irish Sailing staff as appropriate.
- Any input to the Group by a member should be offered solely in the interests of the sport nationally and internationally
and therefore not biased. In the event of a conflict of interest or perceived conflict of interest the Group
member concerned shall bring this immediately to the attention of the Chairperson of the Group for further
clarification or action.
- In the event of the Chairperson being unable to attend a meeting, he/she will appoint another member to chair
- Minutes of Policy Group meetings should be filed with the Irish Sailing Office, and will be made available
to the Board. Or in the event of group consultation by electronic means the Chairperson should copy the Irish
Sailing CEO on all correspondence.
- The Chairperson or Board representative of each Policy Group should report progress against key focus areas to
the Board either at the Board meeting immediately following a policy group meeting, or at other times with
the agreement of Irish Sailing President & CEO.
- Working Groups may be appointed by Policy Groups or by the Board to carry out specified tasks as necessary and
report to the Policy Group or the Board within a given timeframe.
- Policy Group members may be required to action some of the initiatives proposed subject to availability of professional
support from the office, but should not initiate action or give commitments without prior approval and agreement
form the CEO.
- The Policy Group is as it name suggests there to create policy, give advice to the organisation and represent
the thinking of the community they represent. The Policy Group is not empowered to direct Irish Sailing Staff
in their day to day activity unless expressly asked to do so by the CEO.
- The Irish Sailing Staff member on each Policy Group has a responsibility to ensure the CEO is informed of
their involvement on each of their Policy Groups
Policy Groups should contain people with experience in the different areas of responsibility and where possible a
regional spread. Each group should include:
- A chairman, being the Irish Sailing Board member (or person appointed by the Board) with specific Board
responsibility for that aspect of the associations strategic plan.
- One member of staff being the staff member with specific responsibility for that aspect of the associations
- A number of volunteer members each with relevant expertise in the different key elements of that aspect of
the associations strategic plan.
- The expertise required should be linked to the activities contained in the the Strategic Plan for that respective
Areas of Activity
The ongoing focus of the Policy Groups should be to the longer term goals of the Strategic Plan. Following each AGM
the Board in consultation with the CEO should redefine the key focus areas for each group for the coming year.
The membership of each group should be reconstituted each year following the AGM and the maximum term of membership
would normally be three years but may be extended by agreement. The membership of the group should be reviewed
annually to ensure the group has the necessary expertise and representation to properly support the Board and
Professional staff for the year ahead, and to provide new thinking and ideas.