Garda Vetting

National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016

The Act provides a legislative basis for the mandatory vetting of persons who wish to undertake certain work or activities relating to children or vulnerable persons or to provide certain services to children or vulnerable persons.

An organisation shall not permit any person to undertake relevant work or activities on behalf of the organisation unless the organisation received a vetting disclosure from the National Vetting Bureau in respect of that person.

Update from National Vetting Bureau and Irish Sailing during COVID19

 
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We have received information from both the Garda National Vetting Bureau and Sport Ireland in respect of the Garda Vetting process, and their guidance is as follows: 

GNVB
(Guarda National Vetting Bureau)

Text Box

This will allow Irish Sailing to continue to process vetting application forms so that those who need vetting clearance will be ready to return to work. 

We have contacted the GNVB directly to get clarity around this issue and they have confirmed that Irish Sailing can, on a temporary basis only, accept the following: 

  1. A scanned copy of the NVB1 form; 

  2. A scanned copy of the NVB3 form; 

  3. A scanned copy of the Proof of Id document; and 

  4. Scanned copies of the proof of identity documents (Passport, Driving Licence, Household Bill, etc.) 

These MUST all be sent as 1 email attachment to gardavetting@sailing.ie or admin@sailing.ie   

However, as soon as practicably possible, the scanned documents MUST be posted into Irish Sailing’s office: 

  1. The Original of the scanned NVB1 form; 

  2. The Original of the scanned NVB3 form; 

  3. The Original of the scanned Proof of ID document; and 

  4. The Photocopies of the proof of identity documents (Copy of Passport, Copy of Driving Licence, Copy of Household Bill, etc.)  

ALL NVB FORMS are available here sailing.ie/Library/Gardai-Child.

How Does the Applicant get their Proof of ID signed by the Designated Person (Garda Vetting)? 

The Designated Person (Garda Vetting) may now, on a temporary basis only, validate and verify proof of identity documents that are scanned to them, without having to view the originals on a face to face basis. 

The Applicant and the Designated Person (GV) may wish to Skype, FaceTime on WhatsApp, or an alternative face to face method, to show the originals of the documents before the scanned copy is signed and scan it back to the applicant. 

It is the responsibility of the Applicant to scan their documents into Irish Sailing as one.  They SHOULD NOT ask the Designated Person (GV) to do this for them, either now or at any time in the future.  The role of the Designated Person (GV) is to authenticate an applicant’s documents of identity and sign their forms and hand them back. 

How Does This Affect the Designated Person (Garda Vetting)? 

This means that you may now, on a temporary basis only, validate and verify proof of identity documents that are scanned to you, without having to view the originals on a face to face basis. 

You may wish to ask the applicant to contact you via Skype, FaceTime on WhatsApp, or an alternative face to face method, to show you the originals of the documents before you sign the Proof of ID From and scan it back to the applicant. 

As outlined by the GNVBThe applicant’s original documentation must be verified and checked against the scanned documentation on the day of recruitment to ensure it matches the information on the scanned or emailed documentation used to process the application”  In this instance, we would request that you verify the documentation in person as soon as is practicable in line with current travel restrictions. 

It is the responsibility of the Applicant to scan their documents into Irish Sailing as one.  They SHOULD NOT ask you to do this for them, either now or at any time in the future.  Please remember that you are NOT AUTHORISED by the Garda National Vetting Bureau to collate, gather or hold any documentation relating to the Garda Vetting process either now or in the future, your role as the Designated Person (Garda Vetting) is to authenticate an applicant’s documents of identity and sign their forms and hand them back. 

If you are unsure how to proceed or would like clarity around any issue, please do not hesitate to contact us – training@sailing.ie   

 

eVetting Procedures


SEE ABOVE FOR PROCEDURES DURING COVID19 RESTRICTIONS

Commencing 19 September 2016
Note:-
Minor changes may be required as we implement administrative processes.

Introduction

The National Vetting Bureau has set up a “Frequently Asked Questions” section on their website, Garda Vetting FAQs

The information below indicates Irish Sailing policy with respect to Garda Vetting and our provision of vetting services to our affiliated organisations.

Garda Vetting (eVetting) is available through the Irish Sailing. The aim is to assist in the recruitment of suitable candidates to positions within Irish Sailing and our affiliated Clubs, Class Associations and Training Centres.  The system has been structured in order to;

  • Protect children and vulnerable persons.
  • Identify if candidates for a position or role have convictions or have been prosecuted for crimes which may mean that they are unsuitable for the position.
  • Protect the rights of the candidates.
  • Protect Irish Sailing affiliated organisations.
eVetting Steps

 

The Steps

What to Do

Step 1: Complete all forms in full.
Step 2: Get the Proof of Identity Form completed by a Designated Person.
Step 3: Post your completed applications forms to:

Nuala Healy
Irish Sailing Garda Vetting Liaison Person
Irish Sailing Association
3 Park Road
Dun Laoghaire
Co. Dublin

It is your responsibility to compile all your documents and send them directly to Irish Sailing (you should not hand your application forms to anyone else).

Step 4: Keep an eye on your emails.

You will receive an invitation from the National Vetting Bureau to complete the online portion of your vetting procedure.

Step 5: Complete the on-line form.

You have 30 days to do this after which the invitation is removed and you will have to apply again.

Step 6: The NVB process the application form and forwards the disclosure to Irish Sailing.
Step 7: Nuala will notify you of the result.

 

Garda Vetting Forms

 

There are 3 forms that must be completed:

  • NVB1 – eVetting Application Form – Mandatory;
  • Garda Vetting Proof of Identity – Mandatory;
  • Parent / Guardian Consent Form (NVB 3) – for persons aged 16 – 18 years

All forms are available to download and print from the Irish SailingOnline Library.

Plus, 

  • Guidelines for 100 Point Check 
Designated Person

 

We recommend that Clubs and Training Centres appoint one of the following in your organisation as the Designated Person:

  • Irish Sailing Designated Person
  • Irish Sailing Vetting Liaison Officer
  • Centre Principal
  • Training Centre Manager
  • Junior Organiser
  • Commodore
  • Vice Commodore
  • Club Secretary
Role of the Designated Person

 

The Designated Person should only sign the form if confident that the information verifies the identification of the applicant.

Identification MUST include one form of photographic evidence and one separate proof of current Irish residential address.

The 100 point check is a personal identification system. Documents supplied must make up 100 points.

Identification may be confirmed with sight of the Original of ONE of the following:

  • Irish Driving Licence or Learner Permit (new credit card format) 80 points; OR (Cannot be Both)
  • Passport (from country of citizenship) 70 points.

            AND

  • Utility bill (must not be less than 6 months old. Printed online bills are acceptable. Mobile phone bills are not acceptable) 35 points;

            OR

  • Birth Certificate (must show current address of applicant) 50 points;

            OR

  • National age card (issued by An Garda Síochana) 25 points;

Photocopies of the documents seen must be attached to this form.

When conducting Garda Vetting, organisations should require vetting subjects to present identification totalling 100 points to ensure they are checking the correct person. At least one form of photographic evidence must be gathered.

A full list of alternative acceptable forms of identity and the points they carry is available on the National Vetting Bureau’s Website – Verification of Identity.